EDOUARD FRANKLIN is a recruitment company founded in 2007, specialized in Wealth and Investment Management, with offices in Luxembourg, Paris and Geneva.
Your mission :
Dealing with incoming calls and organising conference calls.
Handling written and electronic correspondence including responding, forwarding and filing where necessary.
Managing lawyers’ outlook calendars.
Recording lawyers’ time entries in the Firm's time recording system.
Making travel arrangements and completing travel and expense reports.
Organising and scheduling meetings including reserving rooms, coordinating equipment and ordering food.
Ensuring that all documents are organised, scanned, saved and filed clearly and consistently.
Preparing materials for clients.
Preparing and tracking client billing and financial information.
Updating the CRM system on a regular basis.
Collaborating with the helpdesk to manage IT maintenance for the Luxembourg office.
Ordering office supplies.
Registering and maintaining the LBR.
Uploading all necessary documentation to the Firm’s e-file platform and monitoring any incoming or returned documents from the regulator.
Coordination of apostille and legalisation requests.
Performing any other duties as necessary for the efficient functioning of the Firm.
Your technical skills :
Secondary level education required; university studies preferred.
Minimum of 3 to 4 years’ experience in an administrative position in the finance or legal industries.
French and English at a high level of proficiency, native or bilingual (C1/C2). Good knowledge of German and Luxembourgish would be an advantage.
Excellent oral and written communication skills.
Excellent interpersonal and organisational skills.
High attention to detail and the ability to multi-task and meet deadlines.
Ability to prioritise and coordinate work.
Ability to work productively and cooperatively with employees at all levels.
Ability and willingness to learn new skills.
Proficiency in MS Office (Word, Excel, PowerPoint), and Outlook.